Changing business registration is an essential step when a company adjusts its structure, development strategy, or expands its scope of operations. This is not only a mandatory legal requirement but also a key factor in maintaining transparency. However, many businesses still face numerous challenges during this process due to the increasingly complex legal regulations.

In this context, APEX PARTNERS offers fast, accurate, and legally compliant consulting and implementation services for business registration changes, helping businesses save time and optimize resources.

What is a business registration change?

A business registration change refers to the process by which a company updates its registered information with the Department of Planning and Investment when there are adjustments related to its name, address, charter capital, business lines, legal representative, type of business entity, and so on. This change must be carried out in accordance with the procedures, sequence, and timelines stipulated in the Law on Enterprises 2020 and relevant guiding documents.

If a business fails to register or delays the registration of changes in information, it may be subject to administrative penalties and face disruptions in transactions, contract signing, or bank loan applications.

Cases that require a business registration change

• Change of business name: Including the Vietnamese name, foreign language name, and abbreviated name.
• Change of head office address: Whether relocating within the same province or to a different one, re-registration is required.
• Change in charter capital: Both capital increases and decreases must be legally recorded.
• Change of legal representative: The addition or replacement of a legal representative must be reported to the business registration authority.
• Change of business lines: The addition or removal of conditional business lines requires the submission of appropriate supporting documents.
• Change in member or shareholder structure: Includes changes in capital-contributing members, founding shareholders, or the transfer of capital contributions.
• Change of business type: Converting from a limited liability company to a joint stock company, or vice versa.

What does the business registration change dossier include?

Depending on the specific type of change, the required documents may vary. However, in general, businesses need to prepare the following documents:

• Notice of change in business registration details (using the form issued by the Ministry of Planning and Investment).
• Minutes of meeting and decision of the owner or the members’/shareholders’ council regarding the change.
• Power of attorney for the authorized representative to carry out the procedures (if applicable).
• A copy of the personal identification document of the new legal representative (if changed).
• Document proving the new head office address (if the address is changed).
• Amended company charter (if the change affects the contents of the charter).

All documents must be signed, stamped, and arranged in the prescribed order to avoid rejection of the application.

Is a business subject to penalties for delaying registration changes?

The answer is yes. If a business fails to make the change within 10 days from the date of the change, it will be subject to administrative penalties as stipulated in Decree No. 122/2021/NĐ-CP. The fine can be up to VND 10 million, along with a mandatory requirement to remedy the violation.

In addition, if the information is not properly updated, the business may face difficulties when dealing with partners, working with banks, or during tax inspections.

Benefits of using business registration change services at APEX PARTNERS

Handling business registration changes on your own can be time-consuming and prone to mistakes. With APEX PARTNERS’ comprehensive service, businesses receive full support—from consultation and document preparation to submission and result collection. Key benefits include:

• Clear and accurate consultation for each specific case.
• Preparation of valid documents in the correct format to avoid repeated rejections.
• Time-saving — simply sign and wait for the results.
• Ongoing support throughout the process, including assistance with revisions if additional documents are required.

With practical experience in handling legal procedures for hundreds of businesses, APEX PARTNERS is a trusted partner for all legal matters related to business registration.

Conclusion

Changing business registration is an important legal procedure in the operation and development of a business. Timely and proper execution of this process not only helps avoid legal risks but also contributes to enhancing brand reputation.

If your business is facing difficulties in preparing documents, researching procedures, or concerned about time consumption, contact APEX PARTNERS immediately. With an experienced team of lawyers and a professional handling process, we are committed to providing the highest quality, secure, and efficient services for your business.